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2023 - 2024 Board Position Nominees - Report from the Nominating Committee

 

 

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PTA Board Positions

Click on Board Position Title to see more information

 

President

Executive Vice President - Currently Open for 2023-2024 School Year

Secretary

Treasurer

Financial Secretary

Parliamentarian

Historian - Currently Open for 2023-2024 School Year

 

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PTA Board Position Descriptions

 

 

President

 

Time Commitment: Avg 4-10 hours per week, can be 20hrs +/week for big events

Busiest Times of Year: Busiest at the beginning of the year but flattens out; additional special projects as desired

Skills that may help: Strong communication, negotiation and organization skills. It is helpful if you are comfortable delegating responsibilities, taking quick action, following bylaws and making decisions for the benefit of the children and the families for the school.  Comfortable in a position of authority and working directly with the school principal, families and district.

Can you do this in addition to a FT/PT Job?  Very challenging to balance with a FT job (but superstars have proven it has and can be done)

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success

Executive Vice President

 

Time Commitment: Avg 2-4 hours per week, can be 8+ hrs/week during big events

Busiest Times of Year: Busiest at the beginning of the year

Skills that may help: Aid the president, strong collaboration skills, communication, negotiation and organization skills.

Can you do this in addition to a FT/PT Job?  Yes

• Works as the primary aide to the president
• Helps lead a PTA towards specific goals consistent with PTA purposes and policies
• Performs president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned

Secretary

 

Time Commitment: Avg 1-4 hours per week

Busiest Times of Year: Busy all year particularly at association and board meetings 

Skills that may help: Taking clear and concise notes, organization, clarity, attention to detail

Can you do this in addition to a FT/PT Job?  Yes, possible monthly board and bi-monthly association meeting attendance 

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer

 

Time Commitment: Avg 3-5 hours per week

Busiest Times of Year: Busy all year particularly during audit or tax time 

Skills that may help: Strong attention to detail, comfort with numbers, spreadsheets, some accounting and budget experience desired but not required

Can you do this in addition to a FT/PT Job?  Can balance with FT job, depending on workload and number of children

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Financial Secretary

 

Time Commitment: Avg 2-4  hours per week

Busiest Times of Year: During large fundraising events such as Boo Blast, consistent throughout year 

Skills that may help: Attention to detail, able to travel to bank to deposit checks, consistency and willing to abide by compliance rules.

Can you do this in addition to a FT/PT Job?  Can balance with FT job, depending on workload and number of children

• Works closely with the treasurer and other financial officers in handling PTA funds
• Keeps a record of all PTA funds collected, deposited and disbursed
• Prepares monthly and annual financial reports

Parliamentarian

 

Time Commitment: Avg 0-1  hours per week

Busiest Times of Year: During large fundraising events such as Boo Blast, consistent throughout year 

Skills that may help: Comfortable speaking and commanding attention with a large group, organization.

Can you do this in addition to a FT/PT Job?  Yes

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process 

Historian

 

Time Commitment: Avg 0-1 hours per week

Busiest Times of Year: Consistent throughout year 

Skills that may help: Organization, desire to photo-document and record details, interest in recording stories and general history .

Can you do this in addition to a FT/PT Job?  Yes

• Captures, assembles and preserves record of activities and achievements of a PTA
• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
• Displays or presents brief overview of PTA year at meeting near the end of the school year 

 

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Click here to see all the different committees and chairs of each. If you are interested in getting more involved, please don't hesitate to contact any one of us! Email our President for general questions.